Job Description:
The Head of the Document Management Department is responsible for coordinating and managing the entire document flow of the company, ensuring that all documents are organized, archived, and stored in compliance with legal and internal standards. They will oversee the activities of the document management team, implement and optimize procedures for archiving and quick access to information, as well as ensure the availability of relevant documents in the event of an audit or inspection. Additionally, they will work closely with other departments to ensure the effectiveness of the document management process and compliance with legal requirements.
Responsibilities:
Coordinate and manage the daily activities of the document management department.
Ensure proper archiving and storage of documents in accordance with applicable laws.
Develop and implement document management procedures.
Supervise and train the document management team.
Monitor the flow of internal and external documents and ensure quick and efficient access to them.
Collaborate with other departments to optimize document archiving and management processes.
Participate in internal and external audits and provide the necessary documents.
Ensure compliance with data protection and confidentiality regulations.
Requirements:
Higher education in management, administration, or related fields.
Experience in document management or a similar role.
Knowledge of legislation regarding document archiving and protection.
Leadership skills and experience in team management.
Ability to develop and implement effective procedures and processes.
Excellent organizational skills and attention to detail.
Knowledge of document management software.
